Access a Shared or Delegated Account
- Web Access: Department / Scheduling Account: Directions from Microsoft >
- Windows: Personal account:
- Outlook 2013 – Directions from Microsoft >
- Outlook 2010 – Directions from Microsoft >
- Mac: Personal account: Directions from Microsoft >
Create a Note
- Windows: Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Not Available
Create a Task
- Windows
- Outlook 2013 – Directions from Microsoft >
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Create and Add an E-mail Signature
- Windows:
- Outlook 2013 – Directions from Microsoft >
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Creating Business Hours and Days in Outlook
Outlook’s business days and hours can be changed in the Calendar Options.
You can set the Work time option in the Calendar section of the Outlook Options dialog;
You can set the Work time option in the Calendar section of the Outlook Options dialog;
Outlook 2010/2013:
File-> Options-> Calendar
Not only can you change the start and end times but you can also select which days are working days for you.
Note: While you could also change which day is displayed first in your calendar here, this will also affect your week numbering
Creating Distribution Lists/ Contact Groups/ Public Groups
- Windows:
- Outlook 2013 – Directions from Microsoft >
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Share Your Calendar
- Windows:
- Outlook 2013 – Directions from Microsoft >
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Find a Recipient's Name to Autocomplete the 'To' Field
- Windows:
- Type part of the name in the “To:” field.
- Then click the Check Names icon to search for possible names from the directory.
- Mac:
- Type part of the name in the “To:” field.
- Then click the Check Names icon to search for possible names from the directory.
- Web Access:
- Type part of the name in the “To:” field.
- Then click the Check Names icon to search for possible names from the directory.
Forward Your E-mail to Another Account
- Windows: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Report Spam
- Use the Outlook Junk E-mail Reporting Tool
You can use this tool to report junk e-mail to Microsoft and its affiliates for analysis in order to help improve the effectiveness of their e-mail filtering technologies.
http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=18275 NOTE: In order to find all the information needed by Microsoft services below, you will need to provide Internet headers from the spam messages. You can find the full Internet headers of a message by:
Windows: Double clicking the message in your inbox -> File -> Properties -> Copy the text in the “Internet Headers” text field and paste into your message to Microsoft.
Mac: Command + Clicking (right clicking) the message in your inbox and click “View Source.” Copy all of the text in the Text Edit window and paste into your message to Microsoft.
- Report False Positives
You can report false positives through the Spam Quarantine Interface, or by forwarding the message, including the full Internet headers, to: false_positive@messaging.microsoft.com. Please follow the submission process outlined here: http://technet.microsoft.com/en-us/library/ff715038.aspx.
- Report Unfiltered Spam
You can report unfiltered spam by forwarding the message, including the full Internet headers, to: abuse@messaging.microsoft.com. Please follow the submission process outlined here: http://technet.microsoft.com/en-us/library/ff715038.aspx.
Request Confirmation That E-mail Was Received
- Windows
- Outlook 2013 – Directions from Microsoft >
- Outlook 2010 – Directions from Microsoft >
- Mac: Not Available
- Web Access: Directions from Microsoft >
Schedule a Meeting
- Windows:
- Outlook 2013 – Directions from Microsoft>
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Set up and Manage Rules
- Windows:
- Outlook 2013 – Directions from Microsoft>
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web Access: Directions from Microsoft >
Share or Delegate Account Access
- Windows:
- Outlook 2013 – Directions from Microsoft>
- Outlook 2010 – Directions from Microsoft >
- Mac: Personal account: Directions from Microsoft >
Out of Office - Automatically reply to email messages
Automatic Replies in Microsoft Outlook respond to the first email message you receive from someone. Let people know you aren’t in the office or your response might be delayed. Automatic Replies can include a referral to someone else who can respond in your absence..
- Windows:
- Outlook 2013 – Directions from Microsoft>
- Outlook 2010 – Directions from Microsoft >
- Mac: Directions from Microsoft >
- Web App:
To turn on or modify automatic replies, go to the Gear Icon then Options > Organize email > Automatic Replies.
Select Send automatic replies.
Configure the automatic reply (Out of Office) message or messages to suit your needs.
Note: You have several options available to you, scroll down to see them all. You can send replies during a given time period. You can also customize the reply for those people “inside my organization” e.g. people with Exchange email accounts as well as “outside my organization” e.g. everyone else.
Click Save in the lower right when done.
